The next Term for your school is going to start soon and you would like to give early access for the same to Teachers and Students so that they can login, Students can see their Classes for the next Term, Teachers can access the rosters for the next Term, Teachers can start creating Assignments, etc.
Note: There is no direct solution in the product for this, but the below steps can be tried as a temporary workaround until the next SIS is imported
A District Administrator in charge of the Student Information System (SIS) imports for your school is needed to make the below changes.
The District Administrator should backup/create a copy of the Sloopy folder, before starting with any modifications. This is useful, in case any of the changes need to be reverted.
The Formatting Data Extracted from SIS for Sloopy article explains in detail each of the files that are usually needed to sync data between School Loop and SIS. For accessing the Term early, we need to make the changes in the
Sections.txt file. This file links the Sections to Terms using the
Section ID and
Term Code fields.
Assume the 2 terms that we are dealing with are T1 and T2, where T1 is the Term Code for the current Term and T2 is the Term Code for the upcoming Term for which the access needs to be provided now.
Using any editor (eg: Notepad), perform the below operations in the
- Remove all the entries for T1 (this will disable the Sections for the current Term).
- Copy all the T2 entries and paste them separately in the same file.
- Change the
Term Codefor the new T2 entries from T2 to T1 (this will enable the Sections for the current Term).
- Save the
Manually run the
Observe if the changes meet your criteria by impersonating other Student and Teacher accounts.
Note: These changes will remain in place until the data from your SIS is extracted the next time and then it overwrites these files.
Students will be able to access the new Classes, Teachers will be able to access rosters, Teachers will be able to create new Assignments, etc.
If these changes don't meet your requirements, then, you can revert to your original setup by running the
sloopy.bat for the backed-up folder.
Open a Support request with us for any further specific requirements in the case of providing access sooner to the Students and Teachers.