Like many web-based email clients, the left column displays your Inbox, Sent messages, and Archived messages. Unlike other email systems, messages cannot be deleted in LoopMail. Instead, they can be moved from the Inbox to the Current Archive or stored in another folder. Creating and managing message folders is discussed in detail in this article.
Currently, users are only allowed to create new folders in order to organize incoming messages. For sent messages, there is a Sent mail folder inside the Current Archive folder, where users can store messages that they do not want to keep in the Sent mailbox.
- Click the Add button at the bottom of the left column. This will bring up the Add Folder window.
- Enter a name for your new folder - you may edit the name later if you wish.
You can reorder all your folders as you please:
- Click and hold the icon of the folder that you wish to move and drag it to the desired location.
- A rectangular region lights up to indicate where the folder is being placed.
- Drop the new folder in the desired location (e.g. current archive).
Note: The Historical Archive folder is locked and you cannot move items into or out of this folder.
Edit and Delete Folders
- Click the Edit button at the bottom of the folder list.
- From the Edit Folders window, select a folder in the left column.
- Edit the name as desired or click the Delete button to remove the folder.
Note: Folders that contain messages cannot be deleted. However, you may empty a folder of messages by moving them to another folder. The Current Archive and Historical Archive folders may be renamed, but they cannot be deleted.
Organizing LoopMail Messages into Folders
There are two ways to move messages into folders. The first method is to drag and drop individual messages.
- Move your cursor over the messages you want to move.
- The cursor changes to a pair of crossed arrows.
- Click and hold that message and drag it to one of your folders. Once you drop a message into a folder, it will disappear from your inbox.
The second method allows you to move multiple messages at once:
- Check the box to the left of the messages that you wish to move.
- Mouse over the Move Selected drop menu located just above the date column.
- From the drop menu, choose the desired destination.
- Click to move all checked messages to that location.
Go to the appropriate archive folder and check if the messages were transferred.
- Messages placed in custom folders will not be automatically archived over the summer and will remain in their folders.
- Messages from the previous school year are moved to the Historical Archive towards the end of summer break. There is an archive folder for each school year.
- Messages in custom folders remain in the custom folders. Only Inbox, Sent, and Current Archive messages are moved to the Historical Archives.
Q: What happens to all of the messages in my inbox and sent folder at the end of the year?
A: Messages from the previous school year are moved to the Historical Archive towards the end of Summer. There is an archive folder for each school year.
Q: Do messages I placed in custom folders get archived?
A: No. Messages in custom folders remain in the custom folders. The only Inbox, Sent, and Current Archive messages are moved to the Historical Archives.
Q: How do I search my inbox?
A: If you need to search your inbox, you can sort the columns by date, sender, or subject by clicking the column header. Click the header a second time to sort again in the reverse order. You can also search your inbox by using the Lookup tool; just start typing into the text field at the top of your inbox and LoopMail searches for matches and populates a list of results on the fly. You can enter dates such as "3/3" or any part of the sender's name or message subject. If you want to get fancy, use the plus sign for an advanced search such as "3/3 + Wilbur."
Note: The Lookup tool only works on one mailbox at a time. In other words, searching your inbox won't show results from your sent messages. Also, the search does not work on the contents of messages, only the date, title, and sender/recipient(s).