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Creating Separate Term and Cumulative Gradebooks in Scenario II

Overview

Goal

Create a gradebook for each individual marking period, plus an over-arching cumulative gradebook that contains the assignments and grades from all of the marking periods. This cumulative gradebook can then be used to determine an overall grade for multiple marking periods.

Example: I teach a semester-long class but require two separate quarter Gradebooks. The final grade is simply the two quarter Gradebooks combined into one with no special weighting.

Create Your Gradebooks

In this scenario, you create three Gradebooks: two quarter long Gradebooks and one semester gradebook that includes all assignments and grades for both quarters. The image below illustrates how these Gradebooks should be created.

https://helpcenter.schoolloop.com/hc/article_attachments/360007429932/mceclip0.png

Step-By-Step Guide

  1. From the Gradebooks menu on the navigation bar of your Portal homepage, choose Add/Edit Gradebook for one of your courses.
  2. Click the Edit link next to the name of the default year long gradebook.
  3. Add "Q1" to the name of the gradebook and the term label.
  4. Set the end date to be the last day of Quarter 1.
  5. Click Submit.
  6. Back on the Add/Edit page, click the Add New Gradebook button.
  7. Add "Q2" to the name of the gradebook and the term label.
  8. Set the Start and End dates to correspond to the first and last day of Quarter 2.
  9. Click Submit.
  10. Click the Add New Gradebook button one more time to create the cumulative gradebook.
  11. Add "Semester 1" to the name of the gradebook and the term label.
  12. Set the Start date to the day before the start date of your Q1 Gradebook. Set the end date to the same end date as your Q2 Gradebook.
  13. Click Submit.

Helpful hints:

  • We recommend that you run your Gradebooks back-to-back without any days between Gradebooks. For example, if the 2nd Semester starts on January 12, you should end the previous Gradebook on January 11.
  • Be sure to give each Gradebook an appropriate name and be careful that the start and end dates are accurate for each term.
  • If you have already published grades in a Gradebook, remember to republish after editing the date range.

Confirmation

After the completion of Step 13, the cumulative Gradebooks displays in the Gradebooks section.

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