District admins can configure document sharing permission across their school sites. This article shares information about the following two types of permission levels available in School Loop for sharing documents within its system:
- Trusted Sharing
- Limited Sharing
Trusted Sharing is set by default. It assumes that people make responsible decisions when sharing links to documents stored on School Loop, except in the cases defined below. Limited Sharing, on the other hand, requires users to log in and have specific access rights to download a shared document.
Learn more about these permissions by referring to the sections below:
It allows anyone with a link to a document stored in School Loop to download it unless:
- It has been deleted.
- It is stored in a user’s personal locker in School Loop LMS (Plus). For School Loop Sites (Standard) users, this rule is not in effect.
In most districts, the staff has trackable email accounts and admins trust that they will make the right decisions when they download and share information. This sharing mirrors the de facto sharing permissions of most school districts and therefore is the default setting in School Loop.
Limited Sharing has four rules that restrict document sharing:
- Deleted documents cannot be downloaded shared.
- Documents stored in a personal locker of a School Loop LMS user cannot be shared directly.
- Users must log in to School Loop to download the shared documents.
- Users must have access rights to the document’s locker to download them.
Normally, School Loop users can access the locker in which the documents are stored. However, there are two exceptions:
- When documents are stored in a website or course locker.
- When documents are attached to news items, assignments, or events from external sources (user's desktop).
Here are examples of how Limited Sharing affects access to documents stored in various lockers or as attachments:
The key to this permissions model is that the locker in which the document is stored controls access rights, not the place or method of distribution. For example, if a document is stored in a curriculum Group locker and is attached to an assignment, it will require login and access rights.
However, that same document, when attached from a Course locker, can be downloaded by anyone with the link.