School Loop offers two permission levels for sharing documents stored in our system, Trusted Sharing and Limited Sharing. Trusted Sharing is the default. It assumes that people make responsible decisions when sharing links to documents stored on School Loop. Except in the cases defined below, Limited Sharing requires users to log in and have specific access rights in order to download a shared document.
- Trusted Sharing allows anyone with a link to a document stored in School Loop to download it unless:
- It has been deleted
- It is stored in a user’s personal locker in School Loop LMS (Plus). For School Loop Sites (Standard) users, this rule is not in effect.
- Trusted Sharing mirrors de facto sharing permissions of most school districts.
- In most districts, staff access to various types of online information that can be downloaded, copied, put into reports, or captured in screenshots.
- Most staff also have email accounts.
- Districts trust that staff will make the right decisions when they download and share information, as there are no technical barriers stopping users from sharing information, and no control over its redistribution.
- Given this Trusted Sharing is the default setting for School Loop.
- Limited Sharing has four rules that restrict document sharing, and two exceptions:
- Deleted documents cannot be downloaded
- Documents stored in a personal locker of a School Loop LMS user cannot be shared directly
Users must log in to School Loop to download a document
- Users must have access rights to the document’s locker to download it
- By access rights, we mean that in the normal course of using their School Loop account, the user can access the locker in which the document is stored.
- There are two exceptions to the rules regarding login and access rights. If they have a link to it, any user can download any document that is:
- Stored in a website or course locker
- Attached to news item, assignment or event from an external source (like a user’s desktop)
- Here are examples of how Limited Sharing affects access to documents stored in various lockers or as attachments:
- The key to this permissions model is that the locker in which the document is stored controls access rights, not the place or method of distribution.
- For instance, if a document stored in a Curriculum Group locker is attached to an assignment, it cannot be downloaded without login and access rights.
- That same document, if attached from a course locker, can be downloaded by anyone with the link.