Towards the end of Summer, before the new school year begins, School Loop archives LoopMail, Assignments, Progress Reports and Course Notes. Other content is perpetual and a few things are cleared out.
Shortly before the start of a school year, School Loop prepares sites for the new year by archiving certain types of content. This process occurs approximately 10 days before the first day of the school year. The exact date is at the school's discretion.
Assignments. are archived and can be located by clicking the Course Archives link in Quick Links on the teacher's portal page. Archived Assignments can be copied and republished to any course or Curriculum Group you belong to.There is also a Mass Copy option which will publish the assignment to all listed courses.
Course Lockers. Course locker content is archived, however course lockers also remain in the courses and are available automatically in your classrooms if you teach the same course next year.
Course notes. Teachers can copy and republish course notes for display on the Bulletin Board.
Curriculum - Published Units, Lessons, and Assignments are archived and can be located by clicking the Course Archives link in Quick Links on the teacher's portal page. Archived Curriculum can be copied and republished. Units, Lessons and Assignments in draft form will not be archived.
Inactive Students. Students without active schedules remain in the student list, unless they have graduated (see deleted content below). However inactive students and their parents are unable to login and do not appear in LoopMail, trackers or other active user lists within the system.
Inactive Teachers. Teachers who have left the school will move to the Inactive Teachers list when the school is rolled. This allows administrators to access archived progress reports and other records from the teacher accounts. Login rights can be blocked from the Inactive Teachers list.
LoopMail. LoopMail messages for the three previous school years are available through the Historical Archive link on the left side of your LoopMail inbox. Archived messages are sorted by school year and you will have access to both your sent and received LoopMail messages. Messages that you have placed in custom folders will not be automatically archived and will remain in their folders.
Progress reports. Past progress reports are also available through the teacher's Course Archives link. Please note that we do not archive your full gradebook. Only the published progress reports are archived and cannot be edited. It is important to make sure you have published grades in all of your gradebooks to ensure that progress reports are available to be archived.
Note: Course websites are no longer tied to to your Course schedules. Archived material copied from your archives will appear in your Classrooms instead of your old course websites.
Note: Course archives cannot be copied out of the archives until you have an active schedule. Some districts do not import schedules until just before the first day of school.
School Loop doesn't delete much from year to year, but when we do, it happens at the same time other content is archived -- approximately 10 days before the start of the new school year.
Assignment discussions. All assignment discussions are purged. When a teacher republishes an assignment from their Course Archives, no discussion is attached.
Attendance data. No attendance data from previous years is retained in School Loop.
Course events. Course events are purged at the beginning of the school year.
Gradebooks. Gradebooks are not carried over from past years. Published grades are available from the Course Archives. We encourage teachers to download or print copy of their gradebook.
Gradebook settings. Because gradebooks are not carried over from previous years, teachers must re-enter any gradebook settings at the beginning of the new school year, including grade scales, categories, and custom codes.
Grade Export data. Grade export data including print reports from the previous year are not retained. Teachers can use the Save and Print button on the grade submission screen to keep a printed version of submitted grades for their records.
Graduating Student and Parent accounts. Graduating student accounts and parent accounts associated with those students are deleted from the system.
Student Dropbox and Turned In Work. Student work from the previous year is not retained. Students can use their personal lockers to save work from year to year.
Student schedules from previous school years. School Loop does not retain information on a student's schedule from the previous school year.
Usage statistics. Each year the statistics are reset, starting page counters from a fresh zero.
Website notes. Notes posted on webpages are purged at the beginning of the school year.